Decide how you want to find them again
A screenshot collection works best when it answers a specific question: what should I cook, where do I want to go, or what belongs to this project? Start with two or three collections you expect to open again, such as Recipes, Travel plans, and Current project. Avoid creating a separate collection for every screenshot.
Shotli uses flat collections rather than nested folders. A screenshot can belong to more than one collection, so a restaurant screenshot can appear in both Travel plans and Places to eat without duplicating the original image.
Choose which Photos screenshots Shotli can access
Open Shotli and choose your Photos permission. Full access lets Shotli discover screenshots in the library. Selected access limits it to the images you allow. Neither option requires a Shotli account.
If a screenshot is missing, check whether it is included in selected access. You can change permission in iPhone Settings. An original stored in iCloud Photos may need to download before Shotli can display or recognize it.
Review one screenshot at a time
The Organize screen presents accessible screenshots in sequence. UseAdd to Collectionand choose where the current screenshot belongs, or tap an existing collection shortcut. A saved filing action advances to the next image.
Skipadvances while leaving the screenshot unchanged. To mark it reviewed without adding it to a collection, openMoreand chooseMark Reviewed. You do not need to finish a whole library in one session.
Save directly from the Share Sheet
When you find an image in another app, open the Share Sheet and chooseSave to Shotli. Select an existing collection orInbox, then tapSave. The extension confirms after saving, so you can continue without opening Shotli.
Shotli keeps a private copy and adds it to the chosen destination when the main app next opens. The original stays untouched in its source app or Photos. Choose Inbox when you want to decide on a collection later.
Keep collections practical
File by the way you will use an image rather than by its appearance. A train timetable belongs with the trip it supports; a recipe belongs with meals you want to make. Use Favorites for screenshots you need frequently instead of creating another collection for them.
Collections in Shotli hold references. They do not move your originals into Apple Photos albums. Removing an image from a collection, or deleting the collection itself, does not delete the original. If your goal is to arrange albums inside Apple Photos, Shotli collections are a separate organization system.
Set an optional organizing reminder
In Settings, openRemindersto choose a daily, weekly, or monthly schedule. Set your local time and save. Reminders are optional and follow your iPhone’s notification permissions; you can turn them off again in Settings.
Find a screenshot after organizing it
Open a collection when you remember the topic. Use the library to browse or revisit favorites. If you remember a word from the screenshot, use Search to look through recognized text and collection names.
Text recognition happens on your device, and indexing can take time. Small lettering, unusual fonts, or low-resolution images can be missed. In Settings,Download and Retry Text Recognitionretries unreadable items and may download an iCloud original. Check the original image before relying on recognized text.
Review deletions separately
Mark screenshots you no longer need, then inspect the deletion queue. For Photos originals, confirm the final iOS Photos deletion request. Cancelling keeps those items. A confirmed Photos deletion may sync to other devices using iCloud Photos; recovery, when available, is handled by Photos.
Images imported through the Share Sheet are separate local copies. Removing one from Shotli removes that copy, rather than an original stored elsewhere. These imported copies have a separate confirmation and cannot be recovered inside Shotli after removal.
Back up what you organize
Shotli Pro lets you create an optional iCloud backup from Settings. It saves collections, their image memberships, favorites, review progress, and images imported into Shotli. You can also include copies of accessible screenshots from Photos. Without those copies, restoring Photos items needs the corresponding originals and Photos access. Text recognition is rebuilt on your device. This is a manual backup, not live sync.
Start with the free tools
Review, screenshot indexing, text search, favorites, and up to three collections are free. Shotli Pro adds unlimited collections and iCloud backup with one purchase. The App Store shows your local price before payment.
For permission or purchase questions, visitShotli support. Read thePrivacy Policyfor content handling, analytics, and purchase information.